- 20+ years professional development
- Elgin-based, working UK-wide
- Fixed-price proposals
- 90-day managed launch care
- PageSpeed 80+ on every build
- UK company & ICO-registered
- Cloudflare-protected
- Stripe secure payments
A tenement roof belongs to everyone — so nobody organises the repair
In a Scottish tenement the roof, the close and the gutters belong to every flat. When a slate slips, six owners each assume someone else is dealing with it. Quotes arrive by text, agreement happens on the stair, and months later nobody can say who agreed to what or who still owes their share.
The law already has an answer: unless the title deeds say otherwise, the Tenement Management Scheme lets a majority of flats decide. What owners lacked was one place to follow it — and a record that holds up when someone asks later.
What we built
One place for a building to raise a repair, decide it, split it and pay for it — plus the tools a landlord needs for their own flat, kept private to them.
Raise the job, compare quotes
Anyone in the building can raise a repair and add the quotes they get. Nothing is ever deleted, so every job keeps its full history.
Decide by the rules
One vote per flat and a majority decides, as the Tenement Management Scheme sets out unless the deeds differ. Neighbours who haven’t answered get a reminder, and the decision is recorded.
Split to the penny
Equal shares by default, worked out so they always add up to the exact invoice. Everyone sees their share and what is still owed.
Never holds the money
Each owner pays the contractor — or the neighbour who paid first — directly. The contractor’s bank details are encrypted and locked once a quote goes to the vote, so they can’t be quietly changed afterwards.
Contractors checked
A quote’s contractor is checked against Companies House and HMRC’s VAT records before anyone pays, with their Gas Safe number to hand.
Already paid for it?
Fixed a burst pipe before anyone could vote? Record what was paid and the neighbours are asked to repay their shares. Emergency work is shared straight away; anything else goes to the building first.
Certificates on time
For landlords: gas safety, EICR, EPC, legionella, alarms, HMO licence and landlord registration for each flat, reminded a month and a week before each falls due.
Tax year and tenant changes
A landlord’s share of every repair and their own costs on the flat, added up by tax year with a CSV for the accountant — and a to-do list, messages written out, when a tenant moves.
No passwords, any phone
Neighbours join from an invite link, sign in with a six-digit code, and can add Shared Roof to their phone’s home screen like an app.
The engineering behind it
Built to the same standards we hold client systems to — with the rules a building runs on treated as data, and every change leaving a record.
- Voting rules held as versioned policies built from each jurisdiction’s template — Scotland first, with England and Wales already modelled
- A largest-remainder split, so the shares always add up to the invoice, to the penny
- An audit record written in the same transaction as every change, so the building’s history can’t drift from what actually happened
- Separate modules — property, works, decisions, cost-sharing, payments and lettings among them — each with its own data, so one can change without breaking another
- Reminders and emails queued in the same transaction as the change behind them, so none is lost if a step fails
- Bank details encrypted at rest, frozen once a quote is proposed, and carried unchanged to every payment
- Personal data deleted on a schedule, and the privacy notice prints its retention periods from the same rules the system enforces
- Automated browser tests that walk the whole journey — invite, join, share a cost, pay — against a real test environment
The outcome
Shared Roof is free for owners, for good — repairs, votes and sharing costs will never be charged for, because a building only works on it when every flat joins. It is now in pilot with a six-flat tenement in Aberdeen ahead of public launch, with paying by bank inside Shared Roof next.
It is also ready for what may come next. The Scottish Law Commission has recommended an owners’ association for almost every tenement in Scotland. It isn’t law yet — but buildings that already decide together and keep their records will find that step much smaller.
It’s a clear example of what we build for clients: a real-world process with legal rules, money between people who have to go on living next to each other, and a record that has to stand up — turned into something anyone can use from their phone.
Got a process that runs on goodwill and spreadsheets?
If your business has rules to follow, money to share out and people who need to agree, we’ll tell you plainly whether it’s in our wheelhouse — and what it would take to build.